Graduation Information

April 19, 2021

Hello Senior Parents and Guardians,

There are only 24 school days left until your student walks across the stage to receive their
diploma! Graduating high school is such an important milestone, and I am so grateful to be
able to celebrate with a commencement ceremony this year. Due to COVID-19, the Pima
County Health Department (PCHD) has been working closely with the Tucson Convention
Center (TCC) to establish a plan that allows us to invite our students’ family and friends to
watch them graduate while still keeping everyone safe. Everyone who attends graduation
MUST abide by the protocols and plans in place.

Tickets/Seating
● Each graduate will be given a bundle of 6 tickets for family and friends.
● Seats are assigned in bundles of 6 to allow families to group together with
appropriate distance around them.
● Tickets will be randomly selected by students.
● Families will be seated on the side of the arena where their student enters and sits.
● All guests must sit in their assigned seats.
● Guests must stay in their seats during the ceremony and are not allowed to move
forward toward the floor to take pictures.
● Tickets will be available (random selection) May 10-14th, 8:00 am-11:00 am and
Noon-3:00 pm in the bookstore.

Extra Tickets
● Extra tickets MAY be available.
● Extra tickets come in bundles of 6 for family grouping.
● Extra seats are in the designated overflow area (seats furthest from the stage), NOT
in the same area as your first 6 seats. Only one set of extra tickets (6) may be
requested per graduate.
● Extra tickets must be requested by emailing Karen Eshelman at
eshelmank@vailschooldistrict.org by Wednesday, April 28th.
● Extra tickets are not a guarantee. If more tickets are requested than are available,
they will be given out by a lottery system on May 3rd.
● We understand that sacrifices, like being selective about who you invite, have to be
made this year in order to have an in-person ceremony.

Handicapped Seating
● No elevators are available at the TCC.
● If someone in your party is unable to reach their seat using the stairs, handicapped
seats should be requested.
Tickets are necessary for handicapped seating and must be reserved in advance.
Please email Karen Eshelman at eshelmank@vailschooldistrict.org by Wednesday,
April 28th for handicap seating tickets.

COVID Protocols (required by the PCHD)
● Masks/face coverings must be worn at all times while in the building.
● All guests must have their temperature checked upon arrival. Please do a self
wellness check before arriving and do not attend if you are experiencing COVID
symptoms.
● Maintain 6 feet of social distance until seated.
● Seats are assigned in bundles of 6 to allow families to group together with
appropriate distance around them.

Rules for Entrance (enforced by TCC security)
● Only clear bags/purses are allowed.
● No food or drinks. Sealed water bottles only.
● No balloons or noise makers.
● Please see the TCC website for more detailed information at
http://tucsonconventioncenter.com/about/attending-an-event/

Arrival/Parking
● Doors open for guests at 10am.
● The SAHBA Home Show is being held during graduation weekend, so please plan
ahead as lot/garage parking may be limited.
● Please visit the TCC website to learn about parking options and cost.
http://tucsonconventioncenter.com/directions-parking/
● Street parking is also available in the area. Please plan ahead for parking and
walking time.

Student Information
● Graduates must arrive by 10am (doors open at 9:30) and should proceed down the
escalators to the North Exhibit Hall.
● You may not bring any personal items that do not fit in a pocket under your gown.

● Bottled water will be available for students.
● Leave all bags/belongings with family members before entering the North Exhibit
Hall.
● Caps may be personalized, but all decorations must lie flat.
● After the ceremony you will meet your families on the main level outside the east and
west entrance doors.

Other Information
● A photographer will be taking pictures of each graduate during the ceremony which
will be available for purchase.
● Guests will exit the ceremony on the main level and meet their graduates outside the
east and west entrance doors.
● The ceremony will be live streamed for those who are unable to attend in person.
● You can expect the ceremony to last just over an 1 hour.

Thank you in advance for your understanding and cooperation. Security and the PCHD will
be on site to make sure everyone is doing their part to keep each other safe. I am so excited
for our seniors and I know, despite the inconveniences due to the pandemic, that we can all
focus on what is most important on May 22nd– the graduating Class of 2021!

Please hold onto this letter and mark your calendars! The next few weeks promise to be very
busy and fly by quickly. I am also attaching an updated “Important Senior Dates.”
If you have any questions, please email me at kaiserj@vailschooldistrict.org .

Best,

Julia Kaiser, Principal